Assessment Criteria:
- Describe different types of office equipment
- Explain the uses of different types of office equipment
- Describe factors to be considered when selecting office equipment to complete tasks
- Describe how to keep waste to a minimum when using office equipment
Types of office equipment
| Computer: Desktop, laptop or tablet | Preparing documents, communication, accounts, electronic diaries, distributing documents |
| Printer: Laser, colour or black and white | Produce hard copies of documents |
| Telephone: Cordless, headset or mobile | Communication internally and externally and conference calls |
| Franking machine | Apply postage to letters that are to be sent out |
| Shredder | To destroy hard copies of private and confidential documentation |
| Laminator | To add protective layer to documents |
Considerations
These are some of the things that should be considered when selecting equipment for a task:
- Safety
- Appropriateness for task
- Availability
- Cost
Minimising Waste
Ways to minimise waste include:
- Only produce number of copies needed
- Print two pages on one sheet
- Check documents before printing
- Print/photocopy on both sides
Business Administration 