Understand how to manage diary systems

Assessment Criteria:

  • Describe the features of hard copy and electronic diary systems
  • Explain the purpose of using diary systems to plan and co-ordinate activities and resources
  • Describe the types of information needed to manage a diary system
  • Explain the importance of obtaining correct information when making diary entries

Features

Hard copy diary: Electronic diary:
  • single copy
  • hand-written
  • portable
  • hard to make changes
  • limited space
  • can share with others
  • secure
  • easy to change
  • reminders
  • send invitations
  • various viewing options

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Purpose

Having a diary system helps to see deadlines, allowing you to prioritise work that needs to be completed sooner. It helps to find and arrange dates when everyone is available. prevents organising conflicting events.

Information

The information needed for diary entries are the dates, times, location, attendees and travel times. It is important to have the correct information when making an entry especially if it is for a large number of people. It ensures that deadlines are met and that there are no conflicting events.